Key Functions

As childcare providers we all have to do the same back-office tasks. We all keep mandatory staff and family summaries, manage the finances, monitor our performance and plan for the future. It’s not rocket science but it can take some time to do manually. SuperFox tackles all of these areas simply and quickly:

Family Details

• Family & children’s records.
• Waiting list management.
• Reports including birthdays, consents, medical, dietary and emergency contacts.
• EYFS - Key Persons and children's notes.
• Registration, re-registration forms, e-mail and mailing address lists.

Family Accounts

• Easy attendance entry including advance booking, averaged and alternative billing payers.
• Spare place calendar.
• Invoicing.
• Payments received handling.
• Voucher handling.
• Family account summaries.
• Credit control and late payment reminders.
• Sage and Excel-friendly exports.
• Daily and weekly register pages.

Staff Details, Pay & Holidays

• Staff details, qualifications, pay rates & emergency contacts.
• OFSTED and Staff audit-friendly staff summary.
• Easy staff attendance entry in register or timesheet format.
• Pay statements.
• Holiday tracking.

Setting Details

• Setting contact details and logo
• Custom text for invoices, reminders & pay statements.
• Flexible services and charging.
• Intuitive cash book type ledger.
• Family Information Service profile.

Day Planner

• Setting calendar with reminders and notes.
• Staff availability and absence planning.
• Graphical display of children's bookings.
• Graphical display of staff availability.
• Staff scheduling.
• Flexible room planning including mixed age groups.

Management Reports

• Usage Bar Charts, Pie Charts and FTE graphs. Attractive and easy to use.
• Intuitive Cash Flow graph and report.
• Profit and Loss report
• Capital Expense report for grant monitoring.
• Revenue Expense report for grant monitoring.
• Saveable financial planning scenarios with full financial reports and selected live data imports.
• Early Years reports including Early Years Census, Headcount summaries and Milk Claims.

Backups & Tutorials

• Secure backup and restore functions with database maintenance.
• Five easy-to-follow tutorial data sets.
• A comprehensive written tutorial ships with the program.

Version 7 of SuperFox also adds the ability to work with multiple data sets and the new financial exports make the program suitable for use in chains of settings.