Key Functions

As childcare providers we all have to do the same back-office tasks. We all keep mandatory staff and family summaries, manage the finances, monitor our performance and plan for the future. It’s not rocket science but it can take some time to do manually. SuperFox tackles all of these areas simply and quickly:

Family Details

• Family & children’s records.
• Waiting list management.
• Reports including birthdays, consents, medical, dietary and emergency contacts.
• EYFS - Key Persons and children's notes.
• Registration, re-registration forms, e-mail and mailing address lists.

Family Accounts

• Easy attendance entry including advance booking, templates and discounts, daily & weekly register pages.
• Interactive calendars & timelines.
• Invoicing.
• Payments received handling.
• Voucher handling.
• Family account summaries.
• Credit control and late payment reminders.
• Sage and Excel-friendly exports.

Staff Details, Pay & Holidays

• Staff details, qualifications, pay rates & emergency contacts.
• OFSTED and Staff audit-friendly staff summary.
• Easy staff attendance entry in register or timesheet format.
• Pay statements.
• Holiday tracking.

Setting Details

• Setting contact details and logo
• Custom text for invoices, reminders & pay statements.
• Flexible services, discounts and charging.
• Family Information Service profile.

Day Planner

• Setting diaries.
• Graphical display of staff availability.
• Free update: Flexible room planner & staff schedules..

Management Reports

• Usage Bar Charts, Pie Charts and FTE graphs. Attractive and easy to use.
• Intuitive Cash Flow graph and report.
• Profit and Loss report
• Capital & Revenue Expense reports for grant monitoring.
• Saveable financial planning scenarios with full financial reports and selected live data imports.
• Early Years reports including Early Years Census, Headcount summaries and Milk Claims.

Backups & Tutorials

• Secure backup and restore functions with database maintenance.
• Five easy-to-follow tutorial data sets.
• A comprehensive tutorial & guides ship with the program.